If outsourcing includes disposal, organisations are still responsible for ensuring that procedures for disposal are in line with their responsibilities under the PRA. Records involved in any open investigation, audit, or litigation must not be destroyed until the legal case has been closed.Some states require health care organizations to create an abstract of the destroyed patient information, notify patients when destroying patient information, or specify how the protected health information was rendered unreadable. The Authority outlines the following categories of information that are excluded from general approval. legislation, regulations) are not covered by section 229 of the CCLA. Colour profiles also add to overall file size, but the added file size is usually minor and is justified by the extra information embedded. Any records not classified as permanent records will be eligible for destruction consideration once their mandated retention periods elapse and their operational values cease to exist.Departments are responsible for making sure that any records, documents, or other materials (paper, digital, or any other media) subject to a current "Litigation Hold" from the OGC, or are subject to any other type of official administrative or audit hold, are retained beyond any and all retention requirements. Below are some examples of information that are most likely to have intrinsic value. Return or destruction of confidential information. All human progress depends on the accumulation and preservation of information. Records & Archives will then return a signed copy of the Self-Report Form back to the department so the destruction of the records can take place. The purpose of this article is to point out the senseless destruction of our cultural heritage by protesters and organizations like BLM and ANTIFA. general ledger, cash books) are usually not archival. by Trista Perot | Jan 14, 2014.

Footnote 2 For less-formal disclosures, the fact that particular information wasn’t contained in the outside counsel’s archival copy might not mean much, and so allowing outside counsel to retain archival copies might not provide much benefit.Incidentally, the phrase ‘outside counsel only’ is well understood to lawyers who work in litigation. Destruction of source information after digitisation For these reasons as well as their age and rarity, we assessed that the registers have intrinsic value that contributes to their archival value. Calculations suggest that physical information could permanently disappear in a black hole, allowing many physical states to devolve into the same state. Descriptive and contextual metadata (recordkeeping metadata) Administrative or process metadata accrued during use of the digitised information (or the logging of auditable events) Technical metadata contained in the file which documents the details of the digitisation, including capture device, software, and operator Content indexing, such as optical character recognition (OCR) that enables full-text searches of the digitised content Electronic stamps, annotations, mark-up, or redaction. For information that has low value and is transitory or facilitative, organisations should decide the required level of quality for digitised information sufficient to support their business needs. Locatable and retrievable. Intrinsic value refers to the qualities and characteristics of the original item inherent in that item and which contributes to the archival value. Henderson. These registers also complement our existing holdings. If a public office wishes to digitise information that is within one of the above categories, and destroy the source information, it must first contact us to seek authorisation from the Chief Archivist.

PDF/A standards apply to long-term archiving of electronic documents.

However, where the conditions of section 229 of the CCLA are met, a public office or local authority is able to keep an electronic form of a record, and destroy the source record, without seeking the specific authorisation of the Chief Archivist. Compression is a set of algorithms designed to reduce the size of an image for storage or transmission. Failure to do so could result in the University being sanctioned in a legal proceeding. AI-driven, blockchain-powered clinical solutions are hot right now, but it’s hard to find innovative solutions fit to solve real problems.Nevertheless, tech has the potential to transform policies on the destruction and retention of health information. Please turn on JavaScript and try again. JPEG 2000 is an image coding system that uses state-of-the-art compression techniques; its architecture is useful for many diverse applications, including Internet image distribution, security systems, digital photography, and medical imaging. ​Health Insurance Portability and Accountability Act​​ (HIPAA) Use a less rigorous set of technical specifications and keep the source. ), to the extent required. 24 bit colour: enables the storage of 8 bits of information for each red, green and blue component of each pixel. Organisational policies and procedures for digitisation and destruction of source information should include roles, responsibilities and delegations dependent on the value of the information and associated risk. These enactments and provisions (i.e. on 2009-06-09.